Project-Based Business & Events Coordinator

Project-based / Freelance Collaboration | International Environment | European Travel We are looking for a dynamic, highly adaptable and curious individual to support a private Family Office with the coordination of business meetings, events and various projects across Europe. This is not a traditional full-time office position. The collaboration is project-based, with assignments varying depending on current business needs. We are therefore looking for someone who values flexibility, variety and independence rather than a fixed daily routine. A major part of the role is making sure that meetings, events and other business activities are professionally organized and run smoothly. One project may involve coordinating an important business meeting, another supporting an event, arranging logistics or travelling to another European location to handle activities directly on site. What you may be involved in:

• Coordinating and organizing business meetings, events and appointments
• Managing logistics, schedules, venues, travel arrangements and other practical details
• Communicating with executives, business partners, suppliers and external professionals
• Supporting activities on site in different locations and environments
• Representing the Family Office professionally when interacting with external parties
• Reacting quickly when plans change or unexpected situations arise
• Finding practical solutions and making sure things move forward
• Supporting different ad-hoc business and operational projects depending on current needs
• Travelling within Europe, typically 1–2 times per month, usually for several days

Who we are looking for Your exact job title or industry background is less important than your personality, mindset and ability to get things done. You could come from project or event coordination, hospitality, executive support, operations, business administration, consulting, PR, luxury services or another environment where you have learned to coordinate people and activities effectively. You should be someone who is:

• Flexible and adaptable – comfortable when plans, locations or priorities change
• Curious and open-minded – interested in new places, people, cultures and situations
• Highly communicative – able to interact naturally with different personalities and senior stakeholders
• Professional and representative in both communication and personal presentation
• Proactive and able to work independently
• Resourceful and comfortable solving unexpected problems
• Well organized, reliable and detail-oriented
• Discreet and trustworthy when dealing with confidential information
• Comfortable working in an environment where not every day or project looks the same
• Fluent in English and the local language
• Available for occasional travel within Europe

The working model This point is important: the position is offered on a project/freelance basis rather than as standard full-time employment. The workload and nature of individual assignments may vary. For this reason, the opportunity is particularly suitable for someone who appreciates flexibility and variety, is comfortable with a less conventional working setup and has the availability to become involved when projects require support. If you enjoy organizing things, meeting new people, travelling, handling unexpected situations and being the person who makes sure everything works behind the scenes, we would be happy to hear from you. 📍 Candidates currently based in Denmark, Belgium or Austria are particularly welcome. ✈️ Availability for European travel is required.