Project Assistant

Company Description The organization is a growing entity seeking to strengthen its operational and project support capabilities. It values collaboration, clear communication, and reliable coordination to ensure projects are delivered efficiently and on time. Team members are encouraged to take initiative, contribute ideas, and support continuous improvement in internal processes. The workplace culture emphasizes respect, inclusion, and professional development. Located in Stockholm, the organization offers an on-site environment where colleagues work closely together to achieve shared goals. Role Description The Project Assistant is a part-time, on-site role based in Stockholm, supporting project managers and teams with day-to-day coordination and administration. Responsibilities include scheduling meetings, preparing agendas and minutes, maintaining project documentation, and tracking tasks, timelines, and deliverables. The role involves updating project status reports, organizing files, assisting with basic data entry and research, and ensuring information is accurately shared among stakeholders. The Project Assistant will communicate with internal team members, help coordinate logistics for workshops or events, and support the smooth execution of project activities. This position is ideal for someone organized, detail-oriented, and comfortable working in a structured, collaborative office setting. Qualifications

• Strong organizational and time-management abilities, including experience handling multiple tasks and deadlines.
• Proficiency in office productivity tools (such as word processing, spreadsheets, and presentation software) and basic project tracking systems.
• Effective written and verbal communication skills in English; additional language skills are an advantage.
• Attention to detail and accuracy in documentation, data entry, and record keeping.
• Ability to work collaboratively on-site, build positive relationships, and respond professionally to changing priorities.
• Demonstrated problem-solving skills, initiative, and a willingness to learn new tools and processes.
• Previous experience in administrative or project support roles is beneficial but not mandatory.
• Relevant education or training in business administration, project management, or a related field is preferred.