Payroll Specialist

Looking for the next step in your payroll career within a global organization? Our colleague is retiring, and we are now looking for a new team member to join our payroll team in Karlstad. This is an exciting opportunity to become part of a global organization where people are at the heart of everything we do. In this role, you will take ownership of complex payroll processes, contribute to continuous improvement initiatives, and play a key role in delivering payroll services and an excellent employee experience. You will work with payroll administration, time and attendance processes, compliance, reporting, and process development while collaborating with colleagues and stakeholders across the business. If you enjoy combining payroll expertise with problem-solving and continuous improvement, this could be the next step in your career. Your responsibilities

• You will manage payroll administration processes for operations across Sweden, Norway, and Denmark, ensuring accuracy, compliance, and timely delivery.
• You will perform payroll corrections, reconciliations, and reporting related to vacation balances, compensatory time, accounting transactions, tax reporting, and pension processes.
• You will own time and attendance administration, including schedule management and absence-related processes.
• You will support employees, managers, authorities, and external stakeholders by handling payroll-related inquiries through our case management system.
• You will contribute to process improvements, participate in year-end payroll activities, and help develop payroll policies, routines, and training initiatives.

Expectations for you

• You have at least three years of experience working with payroll administration and complex payroll calculations.
• You have strong knowledge of payroll legislation, employment law, taxation, and payroll compliance requirements.
• You are experienced in payroll systems, and experience from Agda PS is considered an advantage.
• You have excellent analytical skills, strong attention to detail, and a structured approach to your work.
• You communicate fluently in both Swedish and English, written and spoken.

Payroll certification is considered a merit. To succeed in this role Success in this role requires solid payroll expertise, a thorough understanding of payroll legislation, and the ability to manage complex payroll processes with a high degree of accuracy. You are proactive, self-driven, and comfortable taking ownership while collaborating with colleagues and stakeholders. You stay up to date with changes in regulations and continuously look for ways to improve processes and service quality. We also expect you to align with Valmet’s Leadership Principles - practical behaviours that guide how we lead, collaborate, and succeed together:

• Take accountability – Act with ownership, set clear expectations, and follow through
• Lead with courage – Champion change, try bold ideas, and learn quickly
• Build on trust – Listen to understand, be open, and create psychological safety
• Collaborate for growth – Work across boundaries, value diverse perspectives, and focus on customer value

We offer You will join a dedicated payroll team responsible for delivering high-quality payroll and time management services while ensuring compliance and a positive employee experience. The team plays an important role in supporting employees and managers, driving process improvements, and maintaining efficient payroll operations across multiple countries. Valmet offers an inspiring and challenging position with excellent opportunities for professional growth and development. We value our employees and provide a comprehensive benefits package, including wellness benefits, healthcare insurance, wellbeing initiatives, and learning opportunities. We encourage internal mobility and support continuous competence development to help our people grow throughout their careers. Want to know more? For further information about the position, please contact Ulrika Lindegren, Payroll Manager, Northern Europe at ulrika.lindegren@valmet.com. Please note that applications cannot be accepted via email and must be submitted through our careers site. If you are interested in becoming part of the team, you can apply by December 1. We review applications continuously and may fill the position before the application deadline, so we encourage you to submit your application as soon as possible. We perform background checks and alcohol/drug testing for all employees in Sweden, in line with our commitment to a safe and secure workplace. When everything works together Valmet is where the best talent from a wide variety of backgrounds comes together. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of over 18,500 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. At Valmet, diversity of thought drives innovation. We are committed to a respectful and inclusive environment, where people can be themselves and are supported to contribute at their best. We welcome applicants from all backgrounds and make hiring decisions based on skills, experience, and potential, never on personal characteristics such as gender, gender identity, age, ethnicity, nationality, disability, neurodiversity, religion, sexual orientation, or political views. Join the team – and lead the way with us! www.valmet.com/careers