Organizational Coordinator

We are looking for an Organizational Coordinator to our gaming client. Start: ASAP Length: 6 months with possible extension Location: Required to work on-site 3 days per week in Stockholm As a Organizational Coordinator, you help the gaming organization operate with clarity, consistency, and momentum. You combine hands-on administrative support with program coordination, connecting leaders and teams, organizing information, and keeping priorities, decisions, and follow-through visible. You anticipate needs, bring structure to ambiguity, and create the practical operating rhythm that enables others to focus on high-impact work. What You’ll Do

• Coordinate administrative programs, projects, and priorities from planning through completion, maintaining clear owners, milestones, dependencies, and status updates.
• Support the people side of the organization by coordinating thoughtful initiatives that strengthen team culture, connection, recognition, and employee experience.
• Manage complex calendars, meeting logistics, team events, and travel; resolve conflicts and ensure participants have the right context and materials.
• Prepare agendas, presentations, briefing documents, and meeting notes; capture decisions, actions, and follow-ups and drive them to closure.
• Maintain program documentation, trackers, shared workspaces, contact lists, and communication channels so information is accurate, accessible, and current.
• Partner with leaders and cross-functional teams to coordinate planning cycles, reviews, workshops, onboarding, and recurring business rhythms.
• Support purchase requests, invoices, expenses, vendor coordination, and basic budget tracking in line with company processes.
• Identify operational gaps, simplify workflows, and introduce practical tools and standards that improve team efficiency and collaboration.
• Handle sensitive information with sound judgment, discretion, and attention to policy and confidentiality.

What You Bring

• Experience in program coordination, project support, business operations, or administrative support within a fast-paced organization.
• Excellent organization and prioritization skills, with the ability to manage multiple workstreams and changing demands without losing attention to detail.
• Strong written and verbal communication skills, including the ability to synthesize information and tailor communications for different audiences.
• Confidence working with senior leaders and diverse stakeholders across functions, locations, and time zones.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint; comfort learning new systems quickly.
• A proactive, service-minded approach, sound judgment, and the ability to work independently while remaining closely connected to the team.
• Interest in games, creative collaboration, and supporting teams that build experiences for a global player community.

How You’ll Work

• Create clarity through reliable planning, communication, and follow-through.
• Balance responsiveness to immediate needs with steady progress on longer-term priorities.
• Build trusted relationships through professionalism, empathy, discretion, and accountability.
• Look for simple, sustainable solutions and improve how the team works over time.