Office & Sales Coordinator / Office Manager

Office Manager Unik Solutions AS & Elements of Nature | Oslo, Norway We are looking for an organised, proactive and service-minded Office Manager to support the daily operations and continued growth of Unik Solutions AS and Elements of Nature. This is a varied role combining office administration, customer service, showroom coordination, sales support, order management and communication with our clients, suppliers and international distribution partners. The ideal candidate is structured, commercially minded, detail-oriented and comfortable working in a dynamic environment where priorities can change and initiative is highly valued. Key Responsibilities Office Administration & Operations

• Coordinate daily office and showroom operations.
• Manage email correspondence, phone calls, calendars and meetings.
• Prepare quotations, orders, reports and business documentation.
• Coordinate invoices, payments and documentation with our accounting team.
• Maintain organised customer, supplier and partner records.

Customer Service & Order Management

• Handle enquiries from private clients, architects, designers and businesses.
• Prepare quotations, process orders and follow up on deliveries.
• Coordinate communication between customers, suppliers, production and logistics.
• Monitor order status, delivery schedules and customer requests.
• Handle customer issues and coordinate solutions when needed.

Showroom & Client Relations – Unik Solutions AS

• Coordinate the daily operation and presentation of our Oslo showroom.
• Arrange meetings with architects, interior designers, developers and clients.
• Present our brands and products to visitors.
• Organise product presentations, events and meetings for industry professionals.
• Manage samples, catalogues and presentation materials.
• Follow up with clients after meetings and presentations.

Sales Support & CRM

• Maintain and update our CRM system and customer database.
• Track sales enquiries, leads, quotations and follow-up activities.
• Identify potential clients, architects, designers, developers and contractors.
• Support the management team in arranging meetings and developing client relationships.
• Prepare weekly sales activity reports and monitor outstanding quotations.

Elements of Nature – Distribution & Partner Support

• Manage day-to-day communication with distributors and international partners.
• Coordinate product enquiries, quotations, orders and samples.
• Maintain price lists, product information and commercial documentation.
• Coordinate with production, warehouse and transport providers.
• Monitor delivery schedules and support the development of our distribution network.

Marketing & Logistics Support

• Coordinate product samples, catalogues and marketing materials.
• Support content preparation for LinkedIn, Instagram, newsletters and other channels.
• Collect project references, product photography and customer feedback.
• Coordinate domestic and international shipments.
• Assist with trade fairs, events and marketing activities.

What We Are Looking For

• Experience in office management, administration, customer service, sales support or a similar role.
• Excellent organisational and communication skills.
• A structured, reliable and solution-oriented approach to work.
• Strong attention to detail and the ability to manage multiple tasks.
• A commercial mindset and an interest in sales, architecture, interior design and premium materials.
• Confidence communicating with clients, suppliers and business partners.
• Good IT skills and experience with CRM systems and Microsoft Office or similar tools.
• Fluency in English; Norwegian is an advantage.

What We Offer

• A varied and independent role in two growing businesses.
• The opportunity to work with architects, designers, clients and international partners.
• A position combining administration, showroom operations and commercial activities.
• A dynamic working environment with room for initiative and professional development.
• The opportunity to contribute directly to the development of Unik Solutions AS and Elements of Nature.
• Location: Oslo, Norway