Office Administrator, Senior - Espoo, Finland

Company: Qualcomm Finland RFFE Oy Job Area: Administration Group, Administration Group > Office Administration General Summary: About Us Qualcomm is enabling a world where everyone and everything can be intelligently connected. You interact with products and technologies made possible by Qualcomm every day, including intelligent edge devices, next-generation computing platforms, and advanced AI solutions. Qualcomm’s leadership in AI, high‑performance compute, and connectivity is driving innovation across cloud, edge, and data center environments - delivering scalable, power‑efficient platforms that power the next generation of intelligent infrastructure. About the role We are looking for a Senior Office Administrator for our office located in Espoo, Finland. The primary focus of the Office Manager is to ensure an efficient, engaging, and safe working environment for our team and visitors

• Overseeing daily office operations to ensure seamless functionality and a productive environment.
• Acting as the point of contact among department heads, employees, clients, visitors, and other external partners.
• Act as a key resource and liaison to other functional areas of the business
• Facilities – ensuring the office complies with regulations, standards and policies
• Shipping – working with the appropriate courier company
• Export/Import Compliance - keep records of any appropriate documentation for government inspection
• Assist with facilitating onboarding for new hires

About You:

• 5+ years of experience as an office administrator, office manager, finance admin or related role.
• Excellent communication skills in both Finnish and English.
• Export compliance experience is a plus
• Proficient in using modern technology
• Knowledge and experience with Health and Safety
• Organising travel arrangement for clients and employees.
• Manage the production of meeting materials.
• Energetic, personable, and proficient in office and project management.
• Proven track record in managing and sourcing suppliers.
• Experience working in a dynamic, fast-paced environment.
• Must be tech-savvy and proficient in Google Suite, including Sheets/Excel or similar tools. Strong Microsoft Office skills.
• Highly organised and professional with exceptional attention to detail.
• Proactive and comfortable working autonomously, with a strong drive for results.
• Creative problem solver who is adaptable and eager to learn.
• Understanding of standard financial processes.
• Professional knowledge and experience in budget management, invoicing, and expenses.
• Receptive to feedback and capable of managing expectations while communicating work status and updates.
• Ability to be pro-active and anticipate the needs of others.
• Detail oriented with strong follow up skills.
• Excellent communication and relationship management skills.

What's on Offer Apart from working with great people, we offer the below:

• Salary, Stock (RSU's) and performance related bonus
• Social insurance contributions through TyEL
• 16 weeks fully paid Maternity Leave
• 6 weeks fully paid Paternity Leave
• Employee stock purchase scheme
• Tuition Reimbursement
• Life and Medical Insurance
• Lunch vouchers
• Sports & Culture vouchers

Minimum Qualifications:

• Bachelor's degree and 3+ years of Office Administration or related work experience.

OR Associate's degree and 5+ years of Office Administration or related work experience. OR High School Diploma or equivalent and 7+ years of Office Administration or related work experience.

• Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years) of work experience.

Preferred Qua lifications:

• Bachelor's degree in Business Administration/Management or related field.
• 5+ years of Office Administration or related work experience.
• 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
• 1+ year of experience working in a large matrixed organization.

Principal Duties & Responsibilities no standard job description text Level of Responsibility:

• Works independently with minimal supervision.
• Provides supervision/guidance to other team members.
• Decision-making may affect work beyond immediate work group.
• Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.
• Works within the prescribed budgetary objectives of the department.
• Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).
• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.
• References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries). Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law. To all Staffing and Recruiting Agencies : Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications. If you would like more information about this role, please contact Qualcomm Careers .