Management Coordinator(Maternity Cover)

Category: Business Support & Administration Location: Kalundborg, Region Zealand, DK Job Title: Management Coordinator (Maternity Cover) Your impact begins here As Management Coordinator (Maternity Cover), you will keep management support running smoothly across budgets, HR, meetings, events and communication in API Quality M1 and API Quality M2. You will act as the extended arm of management, making sure decisions are executed, changes are finished properly and processes keep improving. Your work gives leaders room to focus on priorities and gives colleagues clarity on what happens next, so the department keeps moving with pace and quality. Whether you see this as the next step in your career or as a one-year development opportunity, you will have the chance to learn, build your network and make an impact. What you’ll bring You bring a service mindset, sound business understanding and the initiative to keep things moving.

• Office education or another relevant education.
• A high level of business understanding.
• A strong service mindset and the ability to build and use networks.
• Readiness for change, and the confidence to support others through it.
• Independence and initiative in prioritizing, planning and carrying out tasks, whether assigned by management or started by you.
• Fluency in English, as you will work with colleagues and stakeholders across the department.
• Experience supporting a management team or director in a coordination or assistant role.
• Familiarity with the most common Novo systems, budget follow-up or HR processes.

What you’ll do This is a broad role that sits close to management. You will make sure budgets, people processes, communication and planning all work together, and that decisions turn into action.

• Act as the extended arm of management and a trusted sparring partner. You will drive and support change management processes, take part in transformation initiatives and make sure changes are implemented and finalized correctly and timely.
• Support management with communication tasks by preparing, proofreading and refining presentations, announcements and all other communication materials.
• Secure timely budget and manning preparations and monthly follow-ups for the departments. You will also plan and take part in various budget meetings and handle all purchasing within your approval rights in Coupa.
• Be the key support on HR processes such as promotions, organizational changes, contract handling, onboarding and personal cases, including acting as power of attorney for directors and managers in relevant systems.
• Plan the director’s annual calendar, department meetings and events across API Quality and drive the management team’s annual cycle activities across the departments.
• Ad hoc administrative tasks, such as taking part in the secretariat during inspections and audits, contribute to relevant projects, and give daily support to colleagues and stakeholders, guiding them to help themselves.

Who you’ll work with You will join API Manufacturing Quality, where colleagues collaborate across the Novo Nordisk value chain to support high quality and responsible ways of working. In this role, you will support two departments (approx. 40-50 employees each) called API Quality M1 and API Quality M2 and work closely directly with both management teams. The departments are around 40-50 employees each. You will join an engaged environment and collaborate with a wide range of stakeholders, gaining insight into daily operations and the processes that support management decisions. You will also be part of administrative networks across API Quality, API IO and EITQ, where you can exchange knowledge, share best practices and Identify opportunities to simplify and improve processes and ways of working. The position is based in Kalundborg. What you can expect here You will be trusted to take ownership and make your voice heard. The role gives you room to use your initiative, improve procedures, quality and service, and grow your skills through projects and exchange with colleagues in the networks. You will contribute where decisions are made, with clear expectations and support to perform at your best. This is a maternity cover position for a year. Salary: For this role, the Annual Base Salary ranges from 437,600DKK-643,200DKK corresponding to the level of the position. The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge, and relevant experience. Incentives and Benefits: The salary package may include short-term and/or long-term incentives as well as other employee benefits based on position level, location, functional area and relevant market benchmarks. Learn more about our Reward Philosophy here. We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.