Human Resources Specialist

HR Specialist – Green SM Denmark Location: Copenhagen About Us: Xanh SM is a leading electric vehicle and sustainable mobility company headquartered in Vietnam. We are expanding rapidly across international markets, including Europe, and are continuing to grow our operations in Denmark. About the Role: We are looking for a hands-on HR Specialist to support our growing driver workforce in Denmark. The role will focus on day-to-day HR operations, employee administration, payroll coordination, employment contracts, leave management, and compliance with Danish employment legislation and collective bargaining agreements. You will be the main point of contact for drivers and managers on HR-related matters, working closely with Payroll, Operations, and the wider HR team. This is a great fit for someone who enjoys working with people, is highly organised, and is comfortable managing a high volume of HR tasks in a fast-paced operational environment. Key Responsibilities:

• Manage HR administration throughout the employee lifecycle, including onboarding, employment changes, and offboarding.
• Prepare employment contracts, amendments, and other HR documentation.
• Maintain accurate employee records and update HR and payroll systems.
• Prepare and validate monthly payroll inputs, including working hours, overtime, allowances, and absences.
• Handle employee questions related to salary, benefits, contracts, leave, and HR policies.
• Manage sickness absence, parental leave, holidays, and required registrations with Danish authorities.
• Ensure compliance with Danish employment legislation, collective bargaining agreements, and internal policies.
• Support managers with employee relations and day-to-day HR matters.
• Manage the HR inbox and ensure timely responses to employee requests.
• Work closely with Payroll and Operations to improve HR processes and ensure accurate employee data.

Requirements:

• Several years of experience in HR Operations, HR Administration, or a similar role.
• Experience supporting blue-collar employees, ideally within transportation, logistics, distribution, or similar industries.
• Good knowledge of Danish employment legislation and collective bargaining agreements.
• Experience working with unionised employees and high-volume workforces.
• Experience with payroll administration, employment contracts, and leave management.
• Strong Excel skills and experience working with HR systems.
• Ability to manage multiple HR tasks and employee requests while maintaining accuracy.
• Strong communication skills and a service-minded approach.
• Ability to work independently in a fast-paced environment.
• Professional Danish and English communication skills.

Nice to Have:

• Previous experience supporting drivers or employees in transportation and logistics.
• Experience working with large employee populations and frequent contractual changes.
• Knowledge of Danish collective bargaining agreements within the transportation sector.
• Experience with HR process automation and reporting.
• Experience working in an international or rapidly growing organisation.

Website: Green SM - Electric Mobility Service, 5-Star Quality | Green SM