Executive Assistant

Executive Assistant | Investment Banking 📍 Stockholm, Sweden | Hybrid 💼 12-Month Maternity Cover 📅 Expected Start: 15 January – 15 February 2027 🌐 Swedish & English Support Senior Leaders in a Fast-Paced Investment Banking Environment We are looking for an experienced Executive Assistant to provide high-level administrative and organisational support to a busy Investment Banking team in Stockholm. This is a highly visible support role working closely with senior stakeholders in a fast-paced, international environment. You'll manage complex schedules, travel, meetings and day-to-day priorities while anticipating requirements and ensuring activities run smoothly. What You'll Do

• Provide day-to-day executive and administrative support to designated Investment Banking teams.
• Manage complex calendars, meetings and frequently changing schedules.
• Coordinate internal and external client meetings, conference calls and video conferences.
• Arrange detailed domestic and international travel, including transportation, accommodation, visas and itineraries.
• Support event organisation and logistics.
• Maintain electronic diaries, CRM records, filing and archiving systems.
• Prepare and process expense reports in line with internal policies.
• Process vendor invoices and maintain accurate payment records.
• Handle internal and external requests professionally and efficiently.
• Provide cover and additional support to other Executive Assistants when required.
• Support and train newly hired assistants where appropriate.
• Proactively follow up on outstanding actions and anticipate upcoming requirements.

What We're Looking For ✔ Proven experience supporting senior executives in a demanding professional environment. ✔ Fluent Swedish and English, written and spoken. ✔ Strong experience managing complex calendars, meetings and international travel. ✔ Excellent organisational and prioritisation skills, with the ability to manage competing deadlines. ✔ Proactive and able to work independently with minimal supervision. ✔ Comfortable handling last-minute changes and high-pressure situations. ✔ Strong attention to detail, discretion and confidentiality. ✔ Professional and confident communication with senior stakeholders, clients and colleagues. ✔ Strong working knowledge of Microsoft Outlook, Word, Excel and PowerPoint. ✔ Experience using expense, corporate travel and/or CRM systems. Particularly Valuable ⭐ Experience within Investment Banking, Corporate Finance, M&A Advisory or a similar financial services environment. ⭐ Experience with Concur or similar expense-management platforms. ⭐ Experience with corporate travel-booking tools. ⭐ Experience working with CRM systems. ⭐ Previous experience supporting multiple senior stakeholders or teams. Interested? If you're an experienced Executive Assistant who thrives in a demanding international environment and enjoys staying one step ahead of senior stakeholders, we'd like to hear from you. Apply with your updated CV.