Administrative Support Specialist

Job Responsibilities

1. Business Operation Support

Responsible for sorting business invoices, checking expenses and coordinating daily reimbursement work. Assist in the implementation of local marketing activities and monthly maintenance of the company’s official website. Follow up the whole process of vehicle import declaration, customs clearance, refitting and delivery, conduct progress tracking and information synchronization, and support efficient local business operation.

1. General Administration and Logistics Management

Responsible for office leasing, daily operation and maintenance management. Manage office supplies, documents, mails and office insurance affairs. Arrange visitor and business reception work. Take charge of daily management and scheduling of company official vehicles. Assist expatriate employees with local logistics arrangements including accommodation application and communication card handling, ensuring smooth daily office and living operations of the local team.

1. Local Employment Compliance Support

Assist the dedicated HR specialist in daily local human resource and compliance work. Support file sorting and archiving of employment contracts, update employee information ledgers, and assist in checking attendance, leave records, salary documents and performance materials. Cooperate with local human resource data statistics and regular compliance declarations. Assist expatriate employees in completing local employment registration and residence permit procedures. Support the maintenance of external HR service providers and assist in daily employment risk inspection to ensure local employment compliance.

1. Talent Recruitment Support

Assist the HR specialist in maintaining local recruitment channels. Support full-cycle auxiliary recruitment work according to business demands, including preliminary resume screening, interview arrangement, candidate communication and follow-up. Assist in ensuring sufficient talent supply for local and expatriate positions to meet daily team staffing needs. Job Requirements

• Bachelor’s degree or above, major in Human Resource Management, Business Administration, Public Administration or related fields is preferred.
• Bilingual proficiency in English and Mandarin. Fluent Mandarin speaking, reading and writing is mandatory for smooth and frequent business communication with China headquarters. Overseas Chinese candidates with excellent Mandarin proficiency are highly preferred.
• 1–3 years of working experience in HR support, general administration or business support roles; experience working in Chinese overseas enterprises is preferred.
• Familiar with Norwegian local labor laws, regulations and relevant employment policies, with basic ability to identify operational compliance risks.