Administrative Leader

We’re hiring: Administration Team Leader | Xanh SM (GSM), Stockholm, Sweden 📍 On-site | Stockholm County, Sweden Green SM is a Vietnam-based pioneer in electric vehicles (EVs) and sustainable mobility solutions, now expanding across international markets, including the EU. Join us to help build the future of green, sustainable mobility. About the role You will lead the day-to-day administration operations of the Stockholm office, supervising the admin team to ensure services are delivered on time, in compliance with company policy, and in support of our fast-growing business. Key responsibilities

• Manage the internal information storage system in the market
• Manage the office, and centralize procurement and issuance of equipment and stationery
• Handle administrative work and logistics support
• Manage documentation, records and official correspondence
• Implement company policies, procedures and the Delegation of Authority (DOA) in daily operations
• Coordinate ordering, contracting and payment of administrative goods and services
• Monitor the administration budget and flag cost or compliance issues
• Assign tasks, coach and evaluate team members; build a collaborative, performance-driven team
• Support risk control and legal compliance; escalate issues to the Administrative Manager and prepare periodic reports
• Propose practical improvements to processes and daily operations

Requirements

• Bachelor’s degree in Business Administration, Management, HR, Law or a related field
• 5+ years of experience in administration, including 2+ years supervising a team
• Solid knowledge of office administration, document management, procurement of office supplies and logistics support
• Experience in task assignment, supervision and cross-functional coordination
• Strong organization, time management, communication and problem-solving skills
• Resilient, adaptable and detail-oriented, with high professional ethics and confidentiality
• Fluent English & Local language